Purchases

The Purchase module in your account helps you buy products for resale, or for your business. To place an order for the purchase of products, you can create a Purchase Order to buy the required goods and update your inventory on receiving them.

In case you have already received the goods from the supplier, you can directly create a Purchase Invoice and update your inventory accordingly.

A Purchase Order (PO) is a commercial document that is generated by the buyer. It is the first offer issued to a seller indicating the required product, quantities, delivery details, mutually agreed price, payment details etc. It is used to control the purchasing of products and services from external suppliers.

Creation of a Purchase Invoice (PI) confirms the receipt of your goods. It is an official document/bill for payment made within a stated time frame. A Purchase Invoice  indicates the items purchased with details regarding the quantity and price. This document can be used as a proof of purchase and payment. On creating a Purchase Invoice, the received goods are added to your inventory, according to the details entered in the PI.

Each Purchase Order or Purchase Invoice has a unique ID which is know as the Purchase Order number.


1. From the Homepage, click on Purchases.

The following page gets displayed.

  • Add Purchase Order: Allows you to create a purchase order, which will notify the concerned supplier to deliver the required goods.
  • Pending Purchase Order: Displays a list of all pending and partially received purchase orders.
  • View Purchase Order: Displays a list of all purchase orders.
  • Add Purchase Invoice: Allows you to create a purchase invoice once you receive the goods listed in purchase order.
  • Payment Pending Purchase Invoice: Displays a list of all purchase invoices which have pending payments.
  • View Purchase Invoice: Displays a list of all purchase invoices.
  • Export Purchase Invoice: This functionality will allow you to export all purchase invoices created in your system.
  • Export Purchase Invoice to Tally: This functionality allows you to export all your financial data in a format that can directly be used with Tally.
  • Export History: This functionality gives you a brief history of each time an export function was carried out. Files exported in the past can be downloaded from here and shared via email.

1. From the Homepage, tap on Purchases.

The following page gets displayed.

  • Pending Purchase Order: Displays a list of all pending and partially received purchase orders.
  • View Purchase Order: Displays a list of all purchase orders.
  • Payment Pending Purchase Invoice: Displays a list of all purchase invoices which have pending payments.
  • View Purchase Invoice: Displays a list of all purchase invoices.
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